![]() Hence possibly to be rectified in the future). The reason is a weakness in Xero at the time of writing (and This is not as straight forward as allocating external costs Attributing salary costs to a project Background (you can skip if only interested in the recommended procedure) See the “ Costs attributable to a project” sections in the “Money out” section. Then see the “ Donor grants” section in the section: “Reconciling money coming in”. See the sections on “ Invoicing” and “ Restricted purpose grant” in the section: “Accounting for donor grants”. On the next page, select the Donor/Project tab, then “Add another option”, enter the new name and then press “Save”. If the donor does need separate reporting by project or tranche, then we suggest using a combination of the donor name and tranche as the project name, as in “Lottery #2”. Projects or different grant tranches separately, then just use the donor nameĪnd do not create new projects unnecessarily. If the donor has no requirement to track different This is done by adding the new donor/project name asĭonor/Project value. So we will have one tracking category named “Donor/project” and a second category called “Activity/Class” many of the illustrations of “Activity/Class” relate to distinguishing Restricted funding, Client monies handling, and Unrestricted funds. In fact, if you do not set up a second category, you will not see the option to enter values for a second category. If you don’t need any secondary category, ignore the advice relating to any second tracking category. ![]() In what follows, I will explain how to use one tracking code for projects (restricted funds) and the other for distinguishing types of activity/classes of transactions (or simply to separate Restricted, Endowment, and Unrestricted). Wanting to filter out from your accounts monies handled on behalf of others and not regarded as part of the charity’s own activities.where grouping by account code won’t work) Distinguishing overhead costs from direct costs when, for example, you have staff costs in both categories (i.e.Capturing different aspects of the charity which you want to report on separately, at least for the Trustees, in particular if a single funding might cut across both activities.Other tracking that would suggest use of the second Xero tracking category might be for: You can report on Restricted vs Unrestricted fund flows via a report in which you select all the active projects to get your total Restricted funds. If the only tracking you need is for restricted funds, then use one of the Xero categories to allocate to each fund for this. It may be possible to use only one category for tracking projects but if there are separate categories that need tracking within projects, or across the organisation you will need both categories. Per category (potentially limiting the tracking possibilities). Xero supports 2 tracking categories with up to 100 values What is described assumes no use of the Projects module. Intended for detailed time and cost tracking against customer projects. Without buying the add-on Projects module that costs extra and is primarily To track grants (revenue), expenditure, and cash movementsīy donor or project, one can use Xero’s Tracking features. This will require identifying those tranches as separate “projects” associated with the donor. Some restrictions on what the funds can be spent on.Ī donor may require separate reporting on separate tranches of funding. This applies where a donor requires a report and there are
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